The City Clerk is appointed by the City Council and is the local official who administers democratic processes such as elections, access to city records, and all legislative actions ensuring transparency to the public. The City Clerk acts as a compliance officer for federal, state, and local statutes including, the Political Reform Act, the Brown Act, and the Public Records Act. The City Clerk manages public inquiries and relationships and may arrange for ceremonial and official functions.

Elections

The City Clerk administers Federal, State, and Charter procedures for Regular and Special Elections within the City. The Clerk is the filing official for all Fair Political Practices Commission (FPPC) reports and maintains Campaign and Economic Interest Statements. The City Clerk's Office assists with voter registration and polling place information.

Legislative Administrator

Records the actions and proceedings of the City Council and the Community Development Commission. Responsible for the preparation and distribution of City Council agendas and materials. Custodian of the Official City Seal. Administers Oaths of Office and maintains a Roster of Boards, Commissions and Committees.

Records Manager

The City Clerk acts as the Custodian of City records. The City Clerk is responsible for maintaining official City documents, including Minutes, Ordinances, Resolutions, Contracts, and Agreements. The City Clerk's Office accepts claims and services of other legal documents and maintains and publishes the City Charter and Municipal Code.

All requests for public records should be directed to the City Clerk’s Office. Requests for public records should be in writing and should be as specific as possible. While it is not mandatory to make a formal written request, having a completed Public Records Request form allows the City Clerk’s Office to respond in a timely manner. 

The Downey City Clerk’s Office will accept and process Public Records Requests via the following methods:

Telephone:  (562) 904-7280;  Fax: (562) 923-6388;

Email: cityclerk@downeyca.org; and,

Mail or in-person: Downey City Clerk’s Office, 11111 Brookshire Ave., 3rd Floor, Downey, CA 90241.

The City is now using JustFOIA Request Management Software. If you would like to submit a Public Records Request electronically, please click the link to access the Public Records Request Portal.

City Boards And Commissions

View a list of all our City Boards and Commissions

Agendas & Minutes for City Committees, Boards and Commissions

View Current Planning Commission Agenda

Public Comment

City Council and Planning Commission meetings are live streamed for the public's convenience and to promote transparency. If a member of the public would like to submit a public comment to be read on record at a City Council meeting or Planning Commission, please use CCPublicComment@downeyca.org for City Council Meetings and PCPublicComment@downeyca.org for Planning Commission meetings. These email addresses can be used for any public comments on any item on the agenda or non-agenda public comment. Comments must be submitted by 2:00 pm the day of the meeting.

ADA Accommodation Requests

The initial step in processing a request for accommodation under Title II of the ADA is by completing the City's Title II ADA Reasonable Accommodation Form. An accommodation is a reasonable modification or adjustment that enables a qualified person with a disability to enjoy the same access to facilities, services, activities, and programs that are enjoyed by persons without disabilities.

Individuals with disabilities who need special assistance to participate in City Council meetings can complete the City’s Title II ADA Reasonable Accommodation Form located on the City’s website and at City Hall - City Clerk’s Department, 11111 Brookshire Avenue, Monday – Friday, 7:30 am–5:30 pm, and submit to the City Clerk’s Department or contact the City Clerk’s Department at (562) 904-7280 or the California Relay Service at 7-1-1. Notification at least 48 hours prior to the meeting will enable the City to make arrangements to assure accessibility.

The City of Downey will provide appropriate auxiliary aids and services whenever necessary for those individuals who have hearing, sight, or speech impairments unless to do so would result in a fundamental alteration of its programs or an undue administrative or financial burden. No surcharge will be placed on a particular individual with a disability or any group of individuals with disabilities to cover the cost of providing these auxiliary aids/services or reasonable accommodations.

For information regarding the Americans with Disabilities Act, accommodations for other City services, events and programming, and/or contact the City's ADA Coordinator or click here.

Language Accommodation Requests

In compliance with Title VI of the Civil Rights Act, the City of Downey prohibits discrimination of any person in any of its programs and services. If written language translation of City agendas or minutes or for oral language interpretation at a City meeting is needed, contact (562) 299-6619 or the City Clerk's Office at (562) 904-7280, 48 business hours prior to the meeting.

En cumplimiento con el Título VI de la Ley de Derechos Civiles, la Ciudad de Downey prohíbe la discriminación de cualquier persona en todos sus programas y servicios. En caso de necesitar una traducción escrita de los órdenes del día o las actas de las reuniones de la ciudad, o para solicitar un intérprete oral para una reunion de la ciudad, comuníquese con al (562) 299-6619 o la Oficina de la Secretaria de la cidudad al (562) 904-7280 en el horario de atención comercial, 48 horas hábiles antes de la reunión.

Maria Alicia Duarte, CMC
City Clerk
11111 Brookshire Ave
Downey, CA 90241
(562) 904-7280

Free viewers are required for some of the attached documents.
They can be downloaded by clicking on the icons below.

Acrobat Reader Windows Media Player Word Viewer Excel Viewer PowerPoint Viewer