In 2015, the State of California enacted Senate Bill 272 which requires public agencies to disclose the enterprise software used and the type of data collected by the systems. Below is a link to the list of software eligible for disclosure by the City of Downey. Please note that some of the data kept by these systems may be exempt from the California Public Records act, and therefore may not be eligible for release under a CPRA request.

Enterprise System

An enterprise system is a software application or computer system that collects, stores, exchanges and analyzes information that the agency uses that is a multi-departmental system or a system that contains information collected about the public. or a system that serves as an original source of data within an agency.

Exempt from public disclosure are Enterprise Systems such as:

• Information Technology security systems (e.g.: firewalls)
• Physical access control systems (e.g.: employee ID systems, video monitoring and other physical control systems)
• Infrastructure and mechanical control systems (traffic control systems, utility functions, etc.)
• Systems related to 911 dispatch and operation or emergency services.
• Systems that would be restricted from disclosure by Section 6254.19
• The specific records that the information technology system collects, stores, exchanges or analyzes

Requirements

1. Create a catalog of enterprise systems, containing the system vendor, product, purpose, categories/types of data, primary departmental custodian, frequency of data collection and frequency of data update.
2. Make the catalog publicly available upon request
3. Post the catalog in a prominent location on the agency’s website

Exceptions: If the public interest served by not disclosing the information clearly outweighs the public interest served by disclosure, the local agency may instead provide a system name, brief title or identifier of the system.

City of Downey SB 272 Enterprise System Catalog -11/22/2023

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